Privacy Policy

Last updated: 26 June 2026

WeDecide Now Ltd ("WeDecide," "we," "us") operates a civic intelligence platform. This policy explains how we handle your personal data when you use our website and application (the "Service").

Data Controller

WeDecide Now Ltd
Registered in England & Wales · Companies House 17022880
124 City Road, London, EC1V 2NX
wedecide@pm.me

What We Collect

Information you provide: email address, encrypted password, postcode, country, user type, preferences, text and voice submissions, messages sent through the platform, and any communications you send us.

Information collected automatically: IP address, browser type, device identifiers, pages visited, session duration, and approximate location derived from IP address for regional routing. We do not collect precise GPS location. If you enable push notifications, we store a device-level token containing no personal data.

Information from third parties: if you sign in via Google or Apple, we receive your email and basic profile information as authorised by you. We also aggregate publicly available government and open data, which does not include personal data about you.

How We Use It

We use your data to operate and deliver the Service, to anonymise and aggregate user submissions into collective insights, to transcribe voice recordings using third-party AI transcription (currently Mistral AI — used for transcription only, not AI training), to improve the Service, to send service communications and notifications you have opted into, to ensure security, and to comply with legal obligations.

Legal Basis (UK and EEA)

Account creation and service delivery: contract (Art. 6(1)(b)). Aggregation and analytics: legitimate interest (Art. 6(1)(f)) — balancing test available on request. Voice recordings, push notifications, and marketing: consent (Art. 6(1)(a)). Security: legitimate interest (Art. 6(1)(f)). Legal compliance: legal obligation (Art. 6(1)(c)).

Sensitive Data

User submissions may reveal or allow inference of political opinions, which constitute special category data under UK GDPR and EU GDPR Article 9. We process this on the basis of your explicit consent (Art. 9(2)(a)), obtained when you submit content. We do not use this data for political campaigning, voter targeting, party organising, or electoral purposes. We do not share identifiable data with any political party.

Anonymous Submissions

If you submit content anonymously, no user ID or IP address is stored with the submission. It is associated only with a geographic area. We cannot retrieve, modify, or delete anonymous submissions because we cannot identify them as yours.

Data Sharing

We do not sell your personal data. We share aggregated, anonymised data through the Service — this data cannot identify individuals. We use processors for hosting (Vercel), database (Supabase), email (Resend), voice transcription, background processing (Inngest), and payments (Stripe), all bound by data processing agreements. We may disclose data if required by law. In the event of a merger or acquisition, your data may be transferred with prior notice to you.

Third-Party Research Partners

If we collaborate with external research organisations, participation will require separate consent, shared data will be anonymised, and no identifiable user data will be shared with any political party or politically affiliated organisation.

International Transfers

WeDecide is established in the United Kingdom. Data may be processed in the UK, EEA, and US. Transfers outside the UK use the UK International Data Transfer Agreement or adequacy regulations. Transfers outside the EEA use EU Standard Contractual Clauses or adequacy decisions.

Retention

Account data: while active, deleted within 30 days of request. Attributed submissions: until you delete them. Anonymous submissions: indefinitely. Voice audio: up to 90 days, then deleted (transcripts retained). Usage logs: 12 months. Legal records: as required by law.

Cookies

We use strictly necessary cookies (authentication, security — session/7 days), functional cookies (preferences, region — 1 year), and privacy-focused analytics cookies (no cross-site tracking — 1 year). No advertising cookies. Manage preferences via our cookie banner or browser settings.

Your Rights

UK and EEA residents: access, rectification, erasure, restriction, portability, objection, withdrawal of consent, and complaints to your supervisory authority. California residents: right to know, delete, correct, and opt out of sale (we do not sell personal data). Other US states with comprehensive privacy laws: contact wedecide@pm.me.

To exercise any right: email wedecide@pm.me. Response within one month (UK/EU) or 45 days (US).

Children

The Service is not for children under 13 (UK/US) or 16 (EEA). We do not knowingly collect data from children.

Security

We use encryption in transit and at rest, access controls, and regular security assessments. No system is fully secure. Report compromised accounts to wedecide@pm.me.

Changes

We will post updates and revise the date above. Material changes will be notified by email

Contact

wedecide@pm.me
WeDecide Now Ltd, 124 City Road, London, EC1V 2NX

Supervisory Authorities

UK: Information Commissioner's Office — ico.org.uk
EEA: Your local data protection authority (edpb.europa.eu)

WeDecide, its name, logo, product designs, written content, software, user interface, data structures, research, visual assets, and related materials are owned by WeDecide Now Ltd and protected by copyright, trade mark, database right, confidential information, and other applicable intellectual property laws.

Patent pending (UK, US). UK and EU trade mark applications pending.

No part of this website, product, interface, documentation, graphics, data model, or related materials may be copied, reproduced, adapted, scraped, reverse engineered, republished, distributed, commercially exploited, or incorporated into another product, dataset, model, platform, or AI training system without prior written permission from WeDecide Now Ltd.

Access to this website does not grant any licence, ownership right, or permission to use WeDecide's intellectual property except for ordinary personal viewing.

For licensing, partnership, press, or permission requests, contact: info@wedecide.com